Bookkeeper
Classification: Part time
Wage range:
Bookkeeper (Part-Time, 2-3 Days/Week)
We are seeking an experienced and detail-oriented Bookkeeper to join our team on a part-time basis (2-3 days per week). The ideal candidate will have strong experience with accounting software such as QuickBooks or Sage online and be eager to learn our new system, Zoho Books. If you're highly organized, proficient in payroll processing, financial reconciliations, and maintaining accurate records, we'd love to hear from you!
Key Responsibilities:
Weekly:
- Set up payments through Tel-pay.
Biweekly:
- Calculate and prepare payroll using Simple Pay, including timesheets, overtime, vacation, statutory holidays, new employee setups, benefits, employee terminations, and issuing Record of Employment (RoE) to CRA.
- Make biweekly payments to vendors through Tel pay.
- Make biweekly personal payments via Tel pay as required.
Monthly:
- File HST Returns.
- Prepare corporate tax installments.
- Make monthly rent payments through Tel-pay.
- Process payments through Tel-pay for payroll and other non-CRA deductions (e.g., FRO, government debts).
- Calculate and prepare cheques for monthly commissions.
- Prepare sales accruals for the current month.
- Reconcile inter company accounts.
- Review and analyze monthly financial statements.
- Submit monthly financial statements to management.
- Review job costing on projects.
- Review payroll for EHT remittance requirements.
Quarterly:
- Calculate and remit WSIB payments.
Ongoing:
- Maintain and update fixed asset files.
- Ensure timely and accurate presentation of financial information.
- Monitor company insurance policies, ensuring accuracy for drivers and vehicles.
- Review WSIB cost statements and update clearance certificates.
- Maintain employee contact list.
- Track and update company cell phones.
Yearly:
- Review accounts and prepare for year-end submission to accountants.
- Provide all necessary documents and data requested by external auditors.
- Post adjusting entries from accountants after year-end prep.
- Reconcile to Trial Balance after year-end posting.
Requirements
Required Skills and Qualifications:
- Strong experience with QuickBooks or Sage online (experience with Zoho Books is a plus).
- Excellent mathematical and organizational skills.
- Proven ability to manage payroll, tax filings, and financial reporting.
- Experience with corporate tax installments and HST returns.
- Solid understanding of bank reconciliation, inter company accounts, and job costing.
- Familiarity with WSIB and employee benefits management.
- Strong attention to detail and problem-solving skills.
- Excellent communication and interpersonal skills.
Monthly:
- Reconcile bank accounts and manage them as directed by the owner.
- Perform data entry in preparation for Bank Reconciliation.
- Prepare corporate tax installments.
Yearly:
- Prepare HST Return quarterly.
- Review and submit year-end file to accountant.
- Perform trial balance review after posting auditor's final adjusting entries.
For Company B
Monthly:
- Perform data entry in preparation for Bank Reconciliation.
- Prepare corporate tax installments.
- Complete bank reconciliation.
Yearly:
- Prepare HST Returns.
- Maintain and review employee benefits and costs.
- Trial balance review after posting auditor's final adjusting entries.
For Company C
Monthly:
- Perform data entry in preparation for Bank Reconciliation.
- Prepare corporate tax installments.
- Complete bank reconciliation.
Yearly:
- Prepare HST Return.
- Maintain and review employee benefits and costs.
- Trial balance review after posting auditor's final adjusting entries
If you’re ready to contribute to a growing, dynamic company and thrive in a fast-paced environment, we encourage you to apply!